TOP JOB VACANCY - AGE is looking for a Secretary General

Our present Secretary General will retire end of June 2020. To replace her we are looking for an experienced team leader to oversee the management of our Brussels-based secretariat, to ensure a smooth implementation of our ambitious work programmes and to represent AGE Platform Europe externally.
  

AGE logoAbout AGE network

AGE Platform Europe a.i.s.b.l. (AGE) is a European network of 110 organisations of and for people aged 50+ which aims to promote and protect the rights of senior citizens in the European Union (EU), and to voice their concerns in relevant EU, United Nations and Council of Europe policy debates among others. Together our members represent or work for some 40 million senior people living in the EU. To complement and support its advocacy role, AGE is active in numerous European projects, covering a very broad range of issues of direct relevance to older persons.  Detailed information on AGE network, policy/advocacy and project work can be found on our website at: www.age-platform.eu
  

Job description

As Secretary General, you will be responsible for leading a team of 15 highly skilled, multilingual and enthusiastic colleagues, with the support of the Policy Director, Office Manager and Project Manager. You will work in close cooperation with and report to the Executive Committee and Council of Administration. Once a year you will report to the General Assembly on progress achieved, budget utilisation and propose a new work programme and budget. 
  

1. Main Tasks

The Secretary General is responsible for overall management of AGE activities, as stated below:

Overall management of AGE staff, i.e.

  • Recruitment and overall supervision of all AGE staff, with the support of the Policy Director, Office Manager and Project Manager
  • Reporting on key staff issues and annual staff evaluations to AGE Executive Committee and Council

Administration and finance

Overall administrative, financial and legal arrangements made for AGE, in cooperation with the Office Manager, i.e.:

  • having control over all AGE income and expenditure
  • overseeing all applications for funding
  • monitoring AGE spending on a monthly basis with the support of our Office Manager, and reporting to the Executive Committee on a quarterly basis and biannually to the Council
  • negotiating and supervising all service and utilities’ contracts for AGE office, ensuring they are in line with Belgian and EU rules
  • administering AGE with appropriate legal assistance

External relations

Maintaining a high external profile for AGE, notably by:

  • being the ‘face’ of AGE toward EU institutions and Belgian authorities
  • representing AGE in relevant high-level expert groups set up among others by European institutions
  • regularly speaking on behalf of AGE at keys conferences and seminars throughout the EU and occasionally outside the EU
  • liaising with the Secretary General/Directors of other European NGOs active in the field of non-discrimination, equality and social justice to ensure good cooperation and synergies
  • contributing to AGE visibility in European and national media

AGE membership

Development, involvement and satisfaction of AGE membership, by:

  • ensuring that the secretariat maintains good communication with all AGE members
  • ensuring members are regularly updated and consulted on new developments in EU/UN/Council of Europe policies for older persons
  • support members when relevant and in their work to get EU policies implemented in their countries
  • facilitating contacts among members for networking activities
  • supervising the organisation of AGE statutory meetings together with the Policy Director, as agreed by the Executive Committee
  • contributing to membership recruitment strategies and activities in cooperation with our members

Policy development

Overall responsibility for implementing all AGE policy and campaign work in cooperation with the Policy Director, i.e.:

  • developing an annual strategy based on AGE policy priorities and EU policy developments
  • building and maintaining good links with key decision-makers within relevant EU, United Nations and Council of Europe institutions to influence policies relevant to older persons
  • maximising the input of members to AGE policy and project work, and overseeing the functioning of the task forces and the ad-hoc working-groups
  • being prepared to react at short notice to new developments and if needed to take decisions on behalf of AGE within her/his area of responsibility

Information provision

Overseeing the proper implementation of AGE internal and external information/communication strategy, i.e.:

  • AGE monthly online newsletter CoverAGE
  • Newsflashes to AGE members
  • Press releases
  • Publications and factsheets
  • AGE campaigns
  • Social media
  • AGE website (public part and Members’ section)

Project work 

Overall responsibility for AGE project work in cooperation with AGE Project Manager, i.e.:

  • Supervising AGE involvement in – at present - 15 projects from the application phase to implementation
  • building strong synergies between AGE policy work and AGE project work
      

2. Personal qualifications

Knowledge

Essential requirements

  • Thorough knowledge of the structures and procedures of the EU institutions
  • Thorough knowledge and experience of NGO structures and culture at EU level
  • Thorough knowledge and experience of EU non-discrimination and equality framework, social policies and relevant research programmes at EU level

Desirable requirements

  • Thorough knowledge and experience of ageing policies at EU level
  • Substantive knowledge of ageing issues at global level

Skills/Abilities

Essential requirements

  • Good communication skills
  • Analytical and problem-solving skills
  • Ability to motivate, lead and work as a member of an international team; diplomacy and discretion, respect for confidentiality
  • Ability to work effectively within an organisation with an EU-wide membership
  • Enhancing the confidence and cooperation of member organisations through high quality communication and consultation
  • Ability to manage, to plan and to prioritise the complex workloads of Secretariat staff
  • Ability to prepare and deliver presentations
  • Ability to work under pressure and to meet tight deadlines with limited resources
  • Ability to work and speak publicly effectively in English and French
  • Computer literacy and ability to be self-supporting

Desirable

  • Ability to work in other EU official languages

Experience

Essential

  • Proven experience of financial and strategic planning and personnel management
  • Proven experience of working with statutory authorities at EU level
  • Proven experience of working in NGOs’ coalitions and networks

Desirable

  • Experience of leading an international team
  • Experience of accountability to a board elected by members

Flexibility and impartiality

Essential

  • Willingness and ability to work irregular hours
  • Willingness and ability to travel frequently within the EU and occasionally outside the EU
  • Ability to be politically impartial and to respect EU values in the exercise of duties
      

3. Contract information

  • Permanent contract under Belgian Law
  • The position holder must work in AGE secretariat located in Brussels
  • Preferred starting date: May-June 2020
  • Gross monthly salary will be within the range of salaries for top level staff in EU NGOs
  • The remuneration package includes a 13th month and holiday bonus, lunch vouchers and eco-cheques, free public transport ticket from home to workplace, complementary hospitalisation insurance, complementary employer’s pension plan, in accordance with Belgian law.

AGE is an equal opportunity employer
  

4. How to apply

If you are interested and feel you fulfil the requirements, please send by email:

  1. A motivation letter (maximum 2 pages) explaining why you are interested in the position and think you have the right profile for the job
  2. A detailed CV in Europass format (https://europass.cedefop.europa.eu/fr/documents/curriculum-vitae)   
  3. Any references you may have that you consider relevant for the position

Your complete application should be addressed to:

AGE Platform Europe Executive Committee

c/o Anne-Sophie Parent at annesophie.parent@age-platform.eu 

Subject heading: Confidential - Application Secretary General

Deadline to apply: 3rd February 2020

We will acknowledge receipt of your application.

Only candidates shortlisted for interview will be contacted. Interviews will be held from week 8 in the year 2020.
  

Please note that AGE cannot refund travel and accommodation costs for the interviews but if needed the interview can be organised by phone or Skype. AGE has no budget to cover relocation costs for candidates who are not based in Belgium.

We will keep the whole selection process confidential. When the recruitment process will be completed, we will destroy all applications except the documents received from the selected candidate.

If you have any questions, please send an e-mail to the above address (no phone calls related to the application).

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